Compliments
If you're impressed with something we have done, or if a staff member or team has gone the extra mile to support you, you can let us know by completing the form below or emailing housing.services@hightownha.org.uk
Complaints
We recognise that sometimes things go wrong, and there will be occasions when you are dissatisfied and wish to complain. When this happens, we will try to address and resolve your complaint as quickly as possible.
What is a complaint?
"An expression of dissatisfaction, however made, about the standard of service, actions or lack of action by the organisation, its own staff, or those acting on its behalf, affecting an individual resident or group of residents."
Examples of complaints can relate to:
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Failure in quality of service
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Delay or failure to respond
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Disagreement with a decision
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A matter of Hightown’s policy or procedure not being followed
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Dissatisfaction with the way a member of staff has dealt with an issue, including being treated unfairly
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Dissatisfaction with a third party/contractor acting on behalf of Hightown
Our complaints process
We have a two stage formal complaints process. You can find the details below.
- If you are not happy or our service has fallen short of your expectations, please let us know and we will log your complaint. Please also let us know who you've been in contact with regarding your issue.
- A manager will investigate your complaint and respond in writing within 10 working days of escalation.
- If you remain dissatisfied, you can escalate your complaint to Formal Stage two of the complaints process within 20 working days of the date of the response.
If you are not satisfied with the manager’s response, then within 20 working days, you can request your complaint is escalated to the second formal stage. It will be looked at by either a Director or the Chief Executive, who will aim to respond to you within 20 working days.
How to make a complaint
You can get in touch through the following channels:
- Complete the form below
- Through your MyHightown account
- Call: 01442 292300
- Write to us at: Hightown House, Maylands Avenue, Hemel Hempstead, Herts, HP2 4XH
Care & Support easy read complaints procedure
Complete an online form
Compliments, complaints or feedback
What happens after I submit my complaint? We will:
- Let you know what to expect next
- Make sure the right person deals with your complaint
- Give you a contact point
- Fully investigate your complaint
- Give you a written response to your complaint
- Look at any lessons learned to improve customer service
Key complaints documents
Complaints Policy
PDF | 142Kb
Dealing with correspondence and complaints procedure
PDF | 155Kb
Complaints Handling Code Self Assessment 2024
PDF | 499Kb
Annual Complaints Performance And Service Improvement Report 2023 24
PDF | 369Kb
Customer charter
PDF | 3138Kb
Hightown customer charter for residents
The Housing Ombudsman Service
The Housing Ombudsman Service offers a dispute support approach which actively supports landlords and customers to find a resolution between themselves within the landlord's procedure. You can contact the service at any time while a complaint is going through the internal process for advice and to help find a resolution.
The Housing Ombudsman can be contacted via:
Housing Ombudsman Service
PO Box 1484
Unit D
Preston
PR2 0ET
Telephone: 0300 111 3000
Minicom: 0207 404 7092
Hightown will comply with the Housing Ombudsman’s Complaint Handling Code.
